As with any business, renting real estate requires some care for good management like Blue World City islamabad . Therefore, we will teach you how to create a spreadsheet for administration and rental of real estate. Once everything is registered, it is easier to have control over the finances and to monitor the rents closely.

But do you know what should be in that spreadsheet? Next, we explain the importance of the tool to manage your property and show you 5 tips on how to create yours. Check out!

Why is it important to have a spreadsheet for managing and renting real estate?

To manage rentals, owners must keep all information well organized. Above all, if they have more than one rental property, it is possible that they will be lost amid so many roles when management is done manually.

With a spreadsheet for property management and leasing, landlords will know, for example, which payments have already been made or are overdue. It will also be easier to find important data about the contractual conditions of each tenant, such as the lease expiration date or the chosen payment method.

In addition to these benefits, with the spreadsheet, you centralize the necessary data about your rentals in one place, facilitating day-to-day administration.

5 tips for creating a spreadsheet for property management and rental

When preparing a spreadsheet for property management and leasing, you must pay attention to the distribution and prioritization of the most relevant information. See what you can’t miss!

1. Tenant details

Put in your spreadsheet the fundamental data of each tenant, such as:

  • Full name;
  • Identification documents, such as RG and CPF;
  • Marital status;
  • Profession;
  • Means of contact, such as telephone and e-mail;
  • Contacts of personal references.

Also, don’t forget to add the rental guarantee given by your renter. In the case of a guarantor, for example, it is important to put his data. That way, in case of default or other problems with the tenant, you have easy access to the guarantor to contact him.

2. Data on rented properties

In another section of your spreadsheet for managing and renting real estate, put the real estate data, such as:

  • Type of property (commercial, residential, house, apartment, kitnet, etc.);
  • Complete address, containing apartment number and block, if any;
  • Property size and number of rooms;
  • Number of parking spaces in the garage;
  • Other specifications (if it is furnished or not, for example);
  • Identification of the resident of that property.

Here, the tip is to leave the tenants and properties data in different tabs for a better organization. However, the resident must also be identified in the property so that the information is better integrated.

3. Details of each lease

Another part of the spreadsheet must contain the data for each of your rental contracts. Some of the main information in this regard are:

  • Start date of the lease;
  • Rent amount;
  • IPTU and condominium value;
  • Rental expiration date;
  • Form of collection and receipt of rent;
  • Contract duration period.

Having this section in your spreadsheet is important because each contract has its specifics – and you can get lost if everything is not registered. Thus, it is possible to have better control over the amounts and the need for readjustments, as well as the contractual term.

In the case of a finalized contract, leave the information well detailed to find out if the apartment is ready to be disclosed and received by a new tenant. But, before announcing, some steps must be taken, such as:

  • Inspection report;
  • Collection of all keys (internal, external and gate controls);
  • Settlement of water, energy and property taxes;
  • Conference of the conditions of the property, such as infiltrations, hydraulic and electrical parts, in order to carry out the necessary repairs and renovations, if necessary.

4. Rental payment details

To manage the receipt of rentals, create a section with data on each tenant’s payments. You can enter information such as:

  • Whether the payment for the current month was made or not;
  • What is the lease expiration date;
  • On which day the payment was made by the lessee.

This control is important for you to know which payments have already been made or not, allowing a broader view of the financial scenario.

In addition, you create a rent receipt history for each tenant, being able to assess whether there are delays, defaults or whether that resident is punctual and assiduous in their payments.

5. Extra data and information

In addition to these basic and essential data, you can also include in your spreadsheet for administration and rental of properties other specific information that you deem relevant.

Register, for example, if there are different conditions for a given tenant, such as discounts or flexible means of payment. Some details, such as renters who pay in advance, can also be useful in cases that need a reassessment.

How to improve the management of rented properties?

As you saw, with a spreadsheet for managing and renting real estate, the process in general becomes more organized from the easy access to information about your rentals. But, in addition, for an effective management, you also have the option of having a platform specialized in property management.

At Zimobi, you have, in one place, all the tools you need to manage your rental properties. And the big advantage is that you can rent without real estate, from the listing to the management of the contracts.

In addition, you have differentials such as:

  • Free listing of your property;
  • Integration with several ad portals for greater reach;
  • Scheduling visits;
  • Credit analysis and criminal history of interested clients;
  • Issuance of contracts based on models created by specialized professionals;
  • Digital signature;
  • Receipt of rentals direct to your account.

Now that you know how to create a spreadsheet for property management and rental, do you want to manage and rent properties in a simple, practical and secure way? Get to know Zimobi and see how renting works on our platform!